Bookkepping by Lisa Sanchez

• Invoice number customer - detailed (letterhead template)
• Keep it simple easy to navigate
• Whether tax or not
• Brochure, logo, stationery
• Tangible item, digital files are not taxable. but printed is.
• Border vehiculation
• CA tax & free administration website. step by step registry. Examples TIN=Tax Id Number = SSN
• Based on the city, county. Charge by where the client is. Where you're delivering the products/job
• Use your address if client doesn't have an address
• Business license needs a business name
• Freelancers working solo use SSN, W9 form tells you how to fill taxes
• Submit forms at the end of the year
• Agencies report what they paid you or not
• Under 6000 W9 form
• Every project gets a job number (invoice number)
• Create copies to file/save & other to client
• Keep a journal
• April 30th to Jan/March
• Printers get paid by client. not designer
• 30 days to get paid. specify on invoice
• Folder with invoices not paid. Pay sales tax even if client doesn't pay
• Deposits are key to make sure you always have money to pay sales tax, quarterly taxes
• Paper trails all your invoices. Paper work 7-10 years
• Client folder → Invoice folder
• Annual file → paper trail
• CA secretary state. What identity you are
• Sole proprietor - register
• Fictitious name statement CA. Renew every 5 years
• Publish your name → daily transcript for 30 days $30
• CPA corporate - official corp. s corp. c corp. corporate sealed
• Payroll. Pay yourself & employees monthly
• Personal account
• Bank account
• Bookkeeper $150k a year - partner up or convert into a corporation
• Keep all business expenses
• gas, materials of your craft, adobe suite, cloud. Mile tracker. Meals with clients. Anything on your PC. Ink cartridges. Fonts, etc
• Quickbooks - Desktop. lasts 10 yrs

BE ORGANIZED WITH YOUR FOLDERS!

Invoice

• Keep as much notes as possible
• take a photo of paycheck & attach it to invoice to make sure

Reimbursables

• Not creating it. Going & buying
• Service charge to buy
• Not sales taxables
• Whole sale taxes are paid by the client
• Issue a certificate - re saler permit to make higher market

Ecommerce

• Based on where the person is buying (sales tax)
• Woo commerce add in
• Service. Design feed

Conclusion

• Keep track of how much you are gaining
• Report at the end of the year
• Keep your invoices simple. Make sure you are getting paid by client on time
• Give them a call if questions pop up
• Monthly "invoices" reports
• Shipping, sales taxes...
• Save 20% of whatever you make on savings account to pay taxes

Insurance: Professional liability. Things on your office.

Lisa@kinetiko.org